Officers

1. The Officers of the Chapter are the President, President-elect, Vice President-Programs, Treasurer, and Secretary; all of who will be ex-officio, voting members of the Board of Directors. With the exception of the President, officers are elected by a majority vote of the membership. The President-Elect shall automatically succeed to the office of president at the end of their term as President-Elect.

2. Officers assume office on June 1^st, following their election and serve for one year or until their successors take office. Chapter members possessing the right to vote are eligible to serve as officers.

3. The President and President-Elect are expected to attend the regional Fall President’s Meeting. If one or both are unable to attend, another officer should be designated to attend.

4. At least two officers must attend the Leadership Training Conference (LTC) each year. It is recommended that all officers and committee chairs who would benefit from this programming attend the LTC, in accordance with Policy B-2, Officer Travel.

Core Competencies of Officers: Officers should be committed to fostering HFMA as an organization and HFMA members as individuals; be willing and able to delegate duties to other volunteer leaders without micromanaging; have integrity and a positive attitude; be energetic, organized, and a motivator. Most importantly, they should be able to have fun while performing their duties and ensuring that others have fun with them. Officers should make every attempt to attend all Board Meetings, but send a written report if they cannot. In addition, officers are encouraged to attend chapter educational programs and sessions.

Previous Experience: Officers are selected by the Nominating Committee, chaired by the Immediate Past President, in conjunction with the current group of officers. Past practice is that officers run unopposed, although the bylaws state only that the President-Elect automatically assumes the office of President. Officers should have actively participated on the Board of Directors, either as a Director or a Committee Chair, for at least two years, speaking up on issues of concern to the membership and volunteering for chapter activities.

Specific Job Descriptions - Officers

President – Chief Operating Officer of the chapter and responsible for the overall operation of the chapter. Works to ensure that member needs are being addressed and that a high quality level of activity is maintained. Develops and documents goals and objectives of the chapter and disseminates them to the Board and membership; presides at all Board Meetings and welcomes members to all programs; has oversight over all National HFMA requirements. Time commitment is 8 – 15 hours per month. Responsible for verification of Board Meetings (5/10) to HFMA-National.

President-Elect – Provides support and assistance to the operation of the chapter and acts in the capacity of the President if the President is unable to be present. Coordinates the Strategic Planning process and cultivates volunteers at all levels of the organization. Oversees website content to ensure it remains current. Recruits Committee Chairs for the next chapter year and serves as Co-Chair of the Nominating Committee. Time commitment is 5 – 8 hours per month, primarily in meetings. Responsible for submission of Strategic Plan (6/1) and new Chapter Leadership Roster (5/10) to HFMA-National.

Secretary – Responsible for maintaining all chapter records and taking minutes of all chapter meetings. The secretary has oversight of all required DCMS materials to HFMA National, following up with the appropriate chapter volunteer, as needed, to ensure that submissions are made in a timely manner. A copy of Board Meeting minutes and chapter newsletter is sent to the Regional Executive, when these become available. Time commitment is 3 – 5 hours per month.

Treasurer – Responsible for overseeing the financial affairs of the Chapter and safeguarding assets. Working with the Assistant Treasurer, develops annual budget, prepares financial statements, pays all bills and submits required reports to HFMA National. Oversees work of the Assistant Treasurer, promptly reporting any unusual circumstances to the President or other appropriate officer. Time commitment is 2 - 4 hours per month. Responsible for submission of next year’s budget (6/1), IRS Form 990 information (8/1), and Annual Financial Review Report (8/1) to HFMA-National.

Vice President, Programs - Has oversight of all chapter education programs and sessions. Works with at least three Program Chairs, the Social Chair, and many volunteers. Responsible, along with the Secretary, to ensure that all education requirements of HFMA National are met and reported. Time commitment is 6 - 12 hours per month, depending on travel time and program schedule. Responsible for submission of Educational Event Report (9/10, 12/10, 2/10, and 5/10) to HFMA-National.

Immediate Past President – Serves as an advisor and sounding board for the current President. Co-Chairs the Nominating Committee to develop the officer/director slate for the coming year. Available to assist officers as needed. Time commitment is 1 – 2 hours per month.

Prior Past President (Optional Position) - Serves as an advisor and sounding board for the current President. Chairs the Advisory Committee, which reviews Chapter operations, procedures and bylaws/constitution and recommends changes to the Board of Directors, which would encourage more efficient operations of the Chapter. Should the former Immediate Past President not desire to assume this position, the incoming President will appoint another past president to this position. Time commitment is 1 - 2 hours per month.

Board of Directors

1. In addition to the officers of the chapter, the Board of Directors consists of twelve (12) members, including seven (7) elected district directors and two (2) at-large directors. The Immediate Past President and Prior Past President shall serve as ex-officio, voting members, and the representative(s) of the Wisconsin Hospital Association shall serve as an ex officio member without the power to vote.

2. The Board of Directors manages the affairs of the Chapter in accordance with the policies and procedures set forth by the HFMA Board of Directors, the Constitution and the By-laws. It functions as the chief governing body of the chapter. It has the authority and responsibility for supervising the general operation of the chapter in the furtherance of its stated purpose. There are nine directors of the chapter, elected by membership in contested elections. Seven directors are elected from specific districts, plus two at-large directors. Directors serve staggered two-year terms and may be re-elected for a second consecutive term. Directors welcome new members with personal phone calls and invite them to chapter events. They are expected to bring member issues and concerns to the Board for consideration and action. Time commitment is 1 – 2 hours per month, in addition to any Committee duties.

Core Competencies of Directors: Directors should be committed to fostering HFMA as an organization and HFMA members as individuals; be sufficiently outgoing to welcome new members; be energetic, organized, and a motivator. Directors are a conduit between members and chapter leadership. They are expected to attend all Board Meetings (in person or via conference call) or notify the President if unable to attend. Directors are encouraged to attend chapter educational programs and sessions.

Previous Experience: Director candidates are selected by the Nominating Committee, chaired by the Immediate Past President, in conjunction with the current group of officers and directors. Directors are expected to be familiar with HFMA and be an active participant in setting direction for the chapter. Familiarity with HFMA might come through committee participation, membership in other HFMA chapters, or through other professional interactions.

Directors

Of the nine (9) elected directors, five (5) will be elected one year and four (4) will be elected the

next year, each for a two (2) year term, or until their successor takes office, by a majority of the

votes cast. Members possessing the right to vote shall be eligible to serve as directors. Directors

may be re-elected for one (1) consecutive two (2) year term.

Revised: 9/2006